For Students and Staffs
TOPFor Students and Staffs Request for Certificate Issuance

Issuing Certificates

 ■When applying directly at the office ■When applying by mail ■Inquiries

1. When applying directly at the office

Location and other information

Faculty of Medicine Building No. 2, 1st Floor Educational Affairs (Undergraduate / School of Nursing / School of Midwifery) / Graduate Student Affairs (Graduate School)
Reception Hours: 9:00 to 17:00 on weekdays
※ The office may change its hours or close at the end and beginning of the year or during entrance examinations or other times.
※ The office will close from Thu. 9 Aug 2012 to Sun. 12 Aug 2012 (Summer Holidays)

Materials required for application

Personal identification: Student ID, driver's license, passport, health insurance certificate, etc.
Note 1) If the application is made by a proxy, or a proxy is to pick it up, then you will also need a letter of attorney(SAMPLE)from the person applying for the certificate and personal identification for the proxy.
Note 2) If you wish the completed certificate to be posted to you, please bring enough stamps for the return postage. (For postage charges, refer to「"2. When applying by mail.")
Note 3) There is no charge to issue this certificate.

Days required to issue certificates

Japanese-language certificates: About three days.
English-language certificates: About one week (not including weekends and holidays in both cases)

However, since there are a lot of applications at the end of the academic year or each term, there may be delays in issuing them. Please ensure that you apply in plenty of time.

2.When applying by mail

Required materials and other information

We only accept applications from outside the office by mail. (You cannot apply by telephone or fax or other methods)
Assemble the following materials (1) to (3) and post them in an envelope marked 「証明書交付願在中 (CONTAINS APPLICATION FOR CERTIFICATE ISSUE) 」in red on the outside.
Certificate Issue Application (Please use the form you can download here )
②Personal identification
A photocopy of something that proves you are who you say you are (driver's license, passport, health certificate, etc.)
※ When your identity has been confirmed, this will be shredded at the office. If you want it returned, please add a memo to that effect.
③Return envelope
(you do not need this if you are applying by mail but intend to collect it from the office)
Fill in your name and address, and attach enough postage stamps to the return envelope.

※ Reference (guidelines for stamp values)

Number of certificates Mailing cost Envelope size If you need it to be sent by express mail, add the express charge (normally 270 yen) to the stamp amount shown on the left)
Not sealed Sealed
1〜3  80 Yen 80 Yen No. 3 Rectangular
4〜6  90 Yen 140 Yen No. 3 Rectangular If you want to get a certificate issued from overseas and do not have any Japanese stamps at hand, you will need to include enough IRCs (International Reply Coupons: in Japan each one is worth about 130 yen) available at post offices worldwide.
7〜10  140 Yen 200 Yen No. 3 Rectangular

Where to send the application

7-3-1 Hongo, Bunkyo-ku, Tokyo 113-0033
  Educational Affairs Section, Faculty of Medicine, the University of Tokyo (for certificates for undergraduates, the School of Nursing, and the School of Midwifery)
  Graduate Student Affairs Section, Faculty of Medicine, the University of Tokyo (for graduate school certificates)

※ Write「証明書交付願在中 (CONTAINS APPLICATION FOR CERTIFICATE ISSUE)」in red on the outside of the envelope.

Days required to issue and send certificates (days from arrival of the request)

Japanese-language certificates: About three days.
English-language certificates: About one week (not including weekends and holidays)
However, since there are a lot of applications at the end of the academic year or each term, there may be delays in issuing them. Please ensure that you apply in plenty of time.

Other

If you send the application by mail only and intend to collect the certificate from the office, please bring some personal identification with you. In addition, if the certificate is to be picked up by a proxy, then you will also need a letter of attorney (SAMPLE) from the person applying for the certificate and personal identification for the proxy.

3.Inquiries

Inquiries regarding the issuing of certificates (weekdays 9:00 to 17:00)
About certificates for the undergraduate course, the School of Nursing, and the School of Midwifery Educational Affairs Section(教務係) 03-5841-3321(DI)
About graduate school certificates Graduate Student Affairs Section(大学院係) 03-5841-3309(DI)